Privacy @ Security Compliance

Texas Vanguard Revenue Systems (TVRS) LLC

HIPAA PRIVACY & SECURITY STATEMENT

Effective Date: January 1, 2026

1. Our Role as a Business Associate

TVRS LLC operates as a Business Associate (BA) to healthcare providers ("Covered Entities"). We are committed to protecting the privacy and security of Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and the HITECH Act.

2. Security Standards & AI Infrastructure

To ensure the highest level of data integrity, TVRS utilizes military-grade technical safeguards:

• Encrypted AI Processing: All AI-driven billing analysis is conducted via Azure OpenAI within a private, HIPAA-compliant tenant.

• Data Isolation: Patient data is encrypted at rest (AES-256) and in transit (TLS 1.3). No PHI is ever used to train public AI models or shared with third-party developers.

• Access Control: We enforce Multi-Factor Authentication (MFA) and the "Principle of Least Privilege" for all workforce members accessing billing systems.

3. Permissible Uses of PHI

In accordance with our Business Associate Agreements (BAAs), TVRS uses PHI solely for Treatment, Payment, and Healthcare Operations (TPO), specifically:

• Processing and submitting medical claims to insurance payers.

• Conducting AI-driven audits to identify and appeal denied claims.

• Assisting providers with revenue cycle management and financial reporting.

4. Breach Notification & Audit Logs

TVRS maintains robust audit logs to monitor access to PHI. In the event of a suspected security incident or breach, we adhere to the HIPAA Breach Notification Rule, providing immediate notification to the affected Covered Entity within the timeframe specified in our BAA (typically within 24–72 hours of discovery).

5. Compliance Officer

As a veteran-owned small business, we take accountability seriously. Our Managing Member serves as the designated Privacy and Security Officer. For inquiries regarding our compliance protocols, please contact: Compliance Dept: [admin@tvrstexas.com]